January 2025

FINANCE NEWS AND ANNOUNCEMENTS

FM Ticket Charges 

There is a change to how FM tickets are charged.  Beginning now, please use speedtype 8500030000 with the exception for residential requests.  The residential ticket process will remain the same.   

• This adjustment is specifically for FM tickets only and does not include services provided by Tulio and his team nor MMR. Finance will work with you separately on these costs. 

• Finance will be reviewing the budget process to determine if funds should be returned centrally for those who budget for FM costs. 

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Contracts 

To ensure fiscal responsibility and to meet the strategic procurement policy of the university, any costs for products or services, exceeding $10,000 will require three bids before work can begin.  And before Melanie our CBO will sign any contracts.   

• Exceptions for preferred vendors or truly sole-source vendors 

• Sole-source:  no other vendor in the US provides a similar service or product 

• Finance team is available to assist you and your teams in evaluating these situations 

• Primary contact:  Ronika Alexander-Ortman – ronika.alexander-ortman@emory.edu 

• Brianna Hill and Melanie available as well 

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ERP System 

The university is evaluating the acquisition of a new ERP (Enterprise Resource Planning) system. This is a type of software that organizations use to manage day-to day business activities.  Our current ERP system is PeopleSoft that is called Compass by the University.   

Melanie is Oxford’s representative, and she will provide updates as they become available.  There is a committee that is hosting focus groups to discuss pain points and gather input.  Melanie will invite the individuals from various teams across campus to participate in the discusses.  

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Budget Reminders: 

Key Dates: All budget requests should be submitted by January 8, 2025. Please email oxfinbudgets@emory.edu if you have no requests. 

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General Reminders: 

Facilities, Furniture & Office Needs: Email: OxfordFPO@emory.edu (Office of Facilities & Planning) 

Technology, Computer & Software Needs: Submit a Ticket @ AskIT or Email: oxford-helpdesk@emory.edu (OCIT) 

Planning an Event: ocec@emory.edu 

Finance Liaisons: 

• Academic Departments incl Enrollment Services – Ronika Alexander-Ortman – email: ronika.alexander-ortman@emory.edu 

• Non-Academic Departments and Independent Operations – Brianna Hill – email: brianna.hill@emory.edu 

Student Accounts and Billing Hours:  

Monday – Friday: 9am – 4pm, Closed 12pm-1pm