Guidelines

Follow these steps to complete the transient study application and credit transfer process:

Please visit the Transient Study Frequently Asked Questions (FAQs) section for more information or email questions to oxregistrar@emory.edu.
Determine if the host institution you plan to attend has their own transient study application and permission form requiring the signature of a College Official. If so, submit this form to Oxford's Registrar's Office when you submit your Oxford transient study application.
Research host institution’s courses to see if they look equivalent to any classes at Oxford College. Oxford will accept courses from accredited institutions, including two and four-year colleges.
Students are required to meet with the Advising Support Center (ASC) to make a plan for transient study before completing an application.

Payment of Application Charge

A one-time non-refundable $100.00 application fee will be charged to your student account. Students are responsible for payment of tuition and fees to the host institution.
Students incur no additional charges for submitting Supplemental Applications.

Complete the online application. Incomplete applications will NOT be processed.
Registration delays at the host institution can be avoided by submitting transient study applications at least three to four weeks prior to the host institution enrollment deadline.
$100 fee will be charged to student's account after submission of the initial application.

A Supplemental Application must be submitted for any additional courses or for any changes to the course submitted in the Initial Application.
Applications for up to six (6) classes may be submitted.
Students incur no additional charges for submitting a Supplemental Application.

Students, their assigned advisor and the Assistant Dean of Academic Affairs will be notified via email of Transient Study approval with a "Letter of Authorization". This letter will indicate which courses have been approved or denied for transient study credit.
A "Good Standing" letter from the Oxford Registrar's Office will be sent directly to the host institution. Registration delays at the host institution can be avoided by correctly entering the host institution email address on the Transient Study application form.

Colleges/universities do not send official transcripts automatically: there are privacy laws requiring institutions to get a student's permission in writing to release official records. Students will need to request that the host institution send a transcript to Oxford College once grades are official.
The Oxford College Registrar's Office can receive transcripts either electronically using the email address oxregistrar@emory.edu or by mail to the following address only: Domestic Transient Study, Registrar's Office, Oxford College, 801 Emory Street, Hopkins Hall, Oxford GA, 30054.
Students will be notified of credit posting via email after receipt of the official transcript and final
application review. Depending on the volume of other transcripts being received credit evaluation may take 1-4 weeks.
Students are eligible to receive transient study credit until October 1st of the fall semester following the completion of the transient study course work.
Transient study coursework only includes the transfer of credits. No grades will be posted to a student's Oxford record, nor will the GPA be calculated with Oxford GPA. Students must receive a grade of "C" or better in courses to receive transient student credit. Credit with a grade of "C-" or lower will not transfer.